Position: Office Manager (GEO office/UMass Amherst campus)

Job Duties include but are not limited to:

• Manage membership database (input form and send on to UMass office)
• Various clerical duties (word processing, copying, faxing, filing)
• Answering & redirecting phone calls
• Checking email, mail, voicemail and answering or redirecting as necessary.
• Keeping track of staff schedules
• Assist in preparing mailings (including bi-yearly Hudson report)
• Design & edit printed materials (letters, postcards, pins, t-shirts, flyers, leaflets, and other materials)
• Prepare materials for Assembly & Committee meetings (Prepare agenda, file minutes, send reminders)
• Maintain website
• Order & maintain supplies for the office and equipment (also scheduling equipment maintenance)
• Maintain methods of communication with membership and individualized groups (Stewards, Committees, Assembly…)
• Prepare orientation packets for new members
• Maintain membership card & discount program for members (in coordination with 2322 office manager)
• Work in close communications with 2322 office to share information & monitor situations
• Compare UMass dues report with database to verify payments
• Physically organize files, supplies and various work materials
• Maintain grievance & invoice databases (in development)
• Taking minutes at staff meetings
• Check mail & messages for out of office staff and forward appropriately
• Maintaining communications with Local office, including attending staff meetings, forwarding weekly vouchers, etc.
• Help maintain GEO budget
• Additional duties as required

Qualifications

• Pleasant phone manner
• Ability to take accurate messages/notes
• Strong written and verbal communication skills
• Knowledge of database management
• Knowledge of MicroSoft office programs
• Strong organizational skills
• Knowledge of or willingness to learn about unions & UAW
• Ability to effectively assist people in crisis
• Ability to multitask in a stressful environment
• Ability to respect member confidentiality

Pay and Benefits

• Pay and benefits will be based on current contract language.
• This is a salary position and covered by a union security agreement.

Interested parties should send resumes to:
Scott LaRochelle

Deadline for receipt is August 14th, 2010